Overview
Review and saving are separate from publishing. Saving confirms a CollabOS operation; it creates no raffles.
Publish the reviewed operation
Before publishing, check each raffle’s provider, title, template requirements, winner count and timing. You need publishing access for each community, and the publishing service must be available. If publishing is unavailable or an item is waiting, read its displayed status before taking action.
Alphabot publishes as Active with its Discord bot enabled. Tessera creation makes the raffle live immediately. Do not expect a Tessera-side draft or scheduled start.
Read the results
- Created: the provider outcome has been confirmed.
- Pending: processing or a provider-capacity wait is still in progress.
- Failed or Needs review: read the individual result before taking further action.
- Saved, not published: the operation is saved in CollabOS, but publication has not started.
Each community keeps its own result. Partial success is not a complete failure.
Export winners
Open Raffle Operations > Winner exports and select the project. Only raffles you ran through CollabOS are included, grouped by community. A shared provider team connection does not make another manager’s raffles yours. Select a raffle card to see that raffle’s winners; identical titles remain separate. The winner list scrolls within its card and shows 25 winners per page. Use the download icon on a raffle for its own spreadsheet copy, CSV or Excel export. Community and overall export actions still include all of your matching raffles.
Receive provider results in Discord
Alphabot and Tessera raffles created through CollabOS can also use Raffle Operations > Notifications. Enable your personal webhook, the community’s Finalized results channel, or both. Choose per-raffle alerts, an all-finalized alert, or both for personal notifications. These results require Collaboration access and the original community’s authorized provider connection.
CollabOS checks providers periodically. Alphabot results must be finalized; Tessera must expose drawn winners. A closing time alone does not make results ready. Notifications include only the original manager’s raffles, and different managers receive separate results even for the same project and community. Imported Tracker raffles are not included in this creation-based notification flow.
Prefer Google Sheet uses the manager’s connected Google account. Community messages put Open in CollabOS Sheets first when a winner sheet is available, followed by Copy / Export Winners. They show a compact result summary and raffle progress; without an available sheet they also attach a CSV. Personal webhooks attach CSV and TSV files when no sheet is available. The community export button checks that you are an active CollabOS teammate in that workspace and that the original manager still has access. It opens Winner exports with that manager’s project and community prefilled; it does not mix in another manager’s results. Its single-use link expires in five minutes and creates a 15-minute export-only browser session, without requiring a CollabOS browser login. Choose Copy Winners there and paste into cell A1 in Google Sheets.
The provider-results community message updates as results become ready. Connecting Google later updates that message with a Sheet link; personal webhook recipients receive one follow-up link. Provider API or export errors leave existing result messages intact and are retried.
Alphabot must be finalized; Tessera must have ended with winners drawn. Pending or unavailable rows do not count as exported winners. Provider results may be cached for up to one minute.
Copy, CSV, Excel, ZIP and Google Sheets group each community’s results by allocation type, keeping GTD, FCFS and WL separate. Same-type raffles share one title, one count such as Winners: 39 Across 4 raffles, and one column header. Individual raffle actions still export only that raffle. Use Copy, CSV, Excel, wallet-only or Google Sheets. Create Google Sheet saves a sheet for your raffles in that community. Open All Sheets reopens your saved sheets; Sync Sheet and Sync All Sheets update those same sheets with your latest winners. Copy All and Download All as ZIP include all of your matching raffles, regardless of the raffle selected in the preview. Provider winner data is manager-only and may be available before public announcement. It is not copied into public wins or Collab Tracker. This exports results; it does not draw or reroll external winners.
Other ready winners remain downloadable if a provider is unavailable. Google Sheets sync is blocked for an affected community until its unavailable results are resolved, so a partial outage cannot erase previously exported data.
Raffle links
Open confirmed raffles from the results. Copy confirmed links collects the links available for successfully confirmed creations, including supported Tessera results. It excludes unconfirmed outcomes.
Unknown outcomes
A timeout or missing response does not prove that creation failed. Do not create a replacement. Refresh the saved operation's status and request verification of the original attempt.
Uncertain creates are not automatically retried. A request already sent to a provider cannot be recalled by stopping an item.
Paused processing
Queued items may resume automatically when provider capacity and processing are available. If publishing is paused, the operation remains saved. Read the current status rather than assuming a retry has happened.
Winners and tracking
Collab Tracker updates still come from the existing import and synchronization workflows. Creating a provider raffle does not run an additional tracker update. Private partner winner data does not become public merely because CollabOS created the raffle.
Editing, rerolls and advanced Tessera winner management are not included in this creation release.