Project limits

Project limits control how many projects a workspace can actively manage under its current plan.

Why project limits matter

Projects are the relationship layer of CollabOS. If your team tracks a lot of outreach targets, project capacity becomes very important. Hitting the project limit can slow expansion and make it harder to keep adding new opportunities.

What happens when you approach the project limit

As your workspace gets close to the limit:

• you may need to review project quality
• you may need to archive or clean up stale entries
• you may need to upgrade your plan before scaling further

If the limit is reached:

• creating new projects may be blocked
• upgrade prompts may appear
• your team may need to increase workspace capacity

Why this matters operationally

Project limits affect how much top-of-funnel relationship tracking your workspace can support. This is especially relevant for:

• active collab managers
• agencies with broad outreach
• communities tracking many partnerships
• teams that want structured pipeline visibility

How to manage project capacity well

Good project limit management usually involves:

• cleaning up irrelevant targets
• keeping statuses current
• archiving stale work when appropriate
• upgrading before new outreach is blocked

💡Best practices

• monitor project usage regularly
• keep project records clean and relevant
• avoid creating duplicate or low-value projects
• review whether your plan still fits your outreach scale